AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM

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2 AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM For all students of Koç University degree, programs going on exchange on Fall 2012/Spring 2013

3 90 1. Nihai Rapor Formu Places to Hand in: Hand in the original document only to OIP Copies: Take a copy for your file Signatures: No signatures needed This is the first document that you have to hand in to the Office of International Programs after your arrival. This form is basically a questionnaire form asking you tell us what you thought about your exchange experience. It is very important for us to receive this form in order to develop our Erasmus partnerships and help out our future students with their experiences. It is also required by the National Agency, so your file (and related Erasmus grant money) is invalid until you submit this form.

4 AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 91 Erasmus Program Erasmus Ö renci Ö renim Hareketlili i Faaliyeti N HA RAPOR FORMU Yurtdıflındaki ö renim dönemini tamamlayarak kendi yüksekö retim kurumuna dönen ö renciden alınan sözel rapor Deneyimleriniz hakkındaki bu rapor, AB Hayatboyu Ö renme Programı/Erasmus programına gelecekteki Erasmus ö rencileri ve programın devam eden geliflimine faydalı olacak de erli bilgiler sa layacaktır. Raporu doldurmaktaki iflbirli iniz için teflekkür ederiz. AB E itim ve Gençlik Programları Merkezi Baflkanlı ı Bu raporu lütfen yurtdıflındaki ö renim döneminizin sonunda kendi yüksekö retim kurumunuza elektronik olarak teslim ediniz. Bu formda anılan bütün kiflisel veriler, Avrupa Parlamentosu nun ve Konseyin, kiflisel verilerin Topluluk kurumları ve organları tarafından kullanımı ve böyle verilerin serbest dolaflımı ile ilgili (EC) No 45/2001 sayılı yönetmeli i uyarınca ifllem görecektir. Yararlanıcı, yazılı talep üzerine, kendi kiflisel verilerine eriflebilir ve yanlıfl veya eksik olan herhangi bir bilgiyi düzeltebilir. Kiflisel verilerin ifllem görmesine karflı flikayetler Avrupa Veri Koruma Gözetmenine sunulabilir. (Avrupa Birli i Resmi Gazetesi L 8, ) 0. Türkiyedeki yüksekö retim kurumuna ait bilgiler Kurumun Ad : Koç Üniversitesi Kurumun Erasmus Üniversite Beyannamesi No: IC TR-ERASMUS-EUCX-1 1. Ö renci bilgileri sim, Soyisim: Cinsiyet: Ö rencisi oldu unuz yüksekö retim kurumu, flehir, ülke: Diploma program n z n konu al n kodu: E-posta adresi: Adresimin benimle irtibat kurulmak üzere kullan lmas n onal yorum: Evet/Hay r 2. Ö renim dönemi ve motivasyon Ö renim bafllang ç-bitifl tarihleri: gg/aa/20yy - gg/aa/20yy Yurtd fl ndaki ö renim döneminizdeki y l/dereceniz: Lisans 1-2-3/Yüksek Lisans 1-2/Doktora/Di er Sizce faaliyet süresi: Çok k sa - çok uzun - uygun Yurtd fl na gitmek istemenize etken olan sebepler nelerdir? Akademik Kültürel Yabanc bir ülkede yaflamak Yabanc dili kullanmak Yurtd fl nda yaflayan arkadafllar Kariyer planlar /gelecekteki istihdam edilebilirlik imkanlar Avrupa deneyimi Ba ms z olmak/özgüven Di er (lütfen tan mlay n z):...

5 92 3. Akademik kalite Misafir oldu unuz kurumdaki ö retim görevlilerinin yeterlili ini nas l de erlendirirsiniz? ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel Misafir oldu unuz kurumda ald n z derslerin ve çal flma araçlar n n yeterlili ini nas l de erlendirirsiniz? ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel 4. Bilgi ve destek Misafir oldu unuz kurumun ö renim program hakk nda bilgiye nas l ulaflt n z? Kendi kurumum - Misafir oldu um kurum - Di er ö renciler - Önceki ö renciler - nternet - Di er (lütfen tan mlay n z): Bu bilgi ne kadar kullan fll yd? ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel Misafir oldu unuz üniversiteye gitti inizde düzenlendi mi: Hoflgeldin partisi -Bilgilendirme oturumu - Oryantasyon program - Dil haz rl Yurtd fl nda kal fl süreniz içinde misafir oldu unuz kurum taraf ndan Erasmus ö rencileri için özel programlar düzenlendi mi? Erasmus döneminizden önce ve Erasmus döneminiz süresinde kendi kurumunuz ve misafir oldu unuz kurumlardan yeterli destek ald n z m? ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel Kendi kurumum: Misafir oldu um kurum: Misafir oldu unuz kurumdaki yerel ö rencilerle entegrasyonunuzu nas l de erlendirirsiniz? ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel 5. Konaklama ve altyap Misafir oldu unuz kurumda konaklama türünüz: Üniversite yurtlar Di er ö rencilerle ortak Özel ev Di er (lütfen tan mlay n z):. Konaklayaca n z yeri hangi vas tayla buldunuz? Üniversite hizmetleri Arkadafllar/Aile Özel flirketler nternet Di er (lütfen tan mlay n z):.. Kütüphane, e itim araçlar na ulafl m: ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel Bilgisayar ve internet ulafl m : ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel

6 AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM Dil haz rl Misafir olunan kurumdaki e itim dil(ler)i : Dil haz rl sa land m? Evetse, Erasmus Yo un Dil Kursu na kat ld n z m? Bir kursa kat l nm flsa, kursu/kurslar kim düzenledi? Ev sahibi kurum Misafir olunan iflletme/kurum Di er (lütfen tan mlay n z): Dil e itimi süresi Toplam hafta say s :.. Haftal k çal flma saati:.. Misafir oldu unuz ülkenin dilindeki yeterlili inizi nas l de erlendirirsiniz? Erasmus ö renim döneminden önce: ölçü 1-5: 1= hiç, 5= çok iyi Erasmus ö renim döneminden sonra: ölçü 1-5: 1= hiç, 5= çok iyi Ald n z derslerin en az ndan bir bölümü ngilizce dilinde ö retildi mi? 7. Akademik tan nma Ö renim döneminiz bafllamadan önce siz, kendi kurumunuz ve misafir oldu unuz kurum aras nda Ö renim Anlaflmas (Learning Agreement) imzaland m? Evet - Hay r - Evet, ama yurtd fl na gidiflimden sonra S navlara kat ld n z m? AKTS(ECTS) kullan ld m? Evet - Hay r - k smen Yurtd fl nda geçirdi iniz ö renim dönemi için akademik tan n rl k sa lanacak m? Evet - Hay r - k smen Dil kursu kat l m için kredi verilecek mi? Evet / No

7 94 8. Giderler Ayl k Erasmus hibesi miktar n z (AVRO) ne kadard : Yurtd fl nda kal fl n z süresince ortalama ayl k giderleriniz ne kadard (AVRO): Erasmus hibeniz ihtiyaçlar n z ne ölçüde karfl lad? ölçü 1-5: 1=hiç, 5=tamamen Erasmus hibenizi ne zaman ald n z (birden fazlaseçenek seçilebilir)? Gidiflinizden önce - tam gidifl zaman nda - gittikten biraz sonra - dönmenize yak n - döndükten sonra Baflka mali kaynaklar n z var m yd? Devlet bursu Devlet kredisi Özel burs(lar) Özel kredi Aile Kendi birikimlerim Di er kaynaklar (lütfen tan mlay n z):.. Di er kaynaklardan elde etti iniz toplam ayl k miktar (AVRO): Kendi ülkenizde yapt n z normal harcamalarla karfl laflt r ld nda yurtd fl ndayken ne kadar fazla harcama yapt n z? Ayda fazladan (AVRO):. Misafir oldu unuz kuruma herhangi bir ücret ödemek zorunda kald n z m? Evetse, lütfen yapt n z ödemenin türünü ve miktar n yaz n z (AVRO):

8 AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM Kiflisel deneyiminiz - Erasmus ö renim döneminizin genel de erlendirmesi Erasmus döneminizi akademik ç kt lar aç s ndan de erlendirmeniz: ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel Erasmus döneminizi kiflisel ç kt lar aç s ndan de erlendirmeniz: ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel Genel: Kültürel beceriler: Dil becerileri: Özgüven: Ba ms zl k: Kendini tan ma: Erasmus döneminiz boyunca herhangi bir ciddi problemle karfl laflt n z m? Evetse, lütfen tan mlay n z:. Erasmus döneminizin özellikle be endi iniz yönleri nelerdir? Akademik Kültürel Yabanc bir ülkede yaflamak Yabanc bir dili kullanma imkan Yurtd fl nda yaflayan arkadafllar Kariyer planlar /gelecekteki istihdam edilebilirlik imkanlar Avrupa deneyimi Ba ms zl k/özgüven Di er (lütfen tan mlay n z):. Erasmus deneyiminiz sonucunda mezuniyetiniz sonras baflka bir Avrupa ülkesinde çal flmaya daha yatk n m s n z? Erasmus döneminizin kariyerinize katk sa layaca n düflünüyor musunuz? ölçü 1-5: 1=hiç, 5=çok Erasmus döneminizin ifl bulman za yard mc olaca n düflünüyor musunuz? ölçü 1-5: 1=hiç, 5=çok Erasmus döneminizin genel de erlendirmesi: ölçü 1-5: 1=zay f/olumsuz, 5=mükemmel Bilgilendirme, baflvuru süreci gibi konularda di er ö rencilere verebilece iniz tavsiyeler: Erasmus deneyiminizle giden veya gelen Erasmus ö rencilerine yard mc olmaya istekli misiniz? Erasmus program n n gelifltirilebilmesi hakk nda (bilgilendirme, baflvuru ifllemleri gibi konularda) düflünceleriniz nelerdir?

9 96 2. Completed Learning Agreement Places to Hand in: Hand in the original Completed Learning Agreement for to OIP. Copies: Take a copy for your file. Signatures Receiving Institution section at the bottom of page 1: This is the only section you left blank on the first page of your Learning Agreement before you left on exchange. Before you finalize your exchange period, get the Receiving Institution signatures on the first page. Some partner universities may not have Departmental Coordinator double check when you get there. Sending Institution & Receiving Institution section at the bottom of page 2: Sending Institution = Koç University. The second page of this form is to indicate any changes you make to your courses. Whether you add or drop a course, you must indicate it on the second page. Just as with the CEF, please confirm all changes with the Dean/Associate Dean of your Faculty by first and please keep all these s as proof of the course-change approval. Once you confirm with the Dean/Associate Dean of your Faculty that your proposed course changes are okay, fill out the second page of the Learning Agreement, secure the following signatures; Departmental Coordinator section under Sending Institution section: This section must be signed by your Departmental Coordinator at your Faculty at Koç University. Please see Before Exchange Documentation section for more information on Departmental Coordinators. Institutional Coordinator section under Sending Institution section: This section must be signed by your Institutional Coordinator at Koç University. Please see Before Exchange Documentation section for more information on Institutional Coordinator. Receiving Institution section: Before you finalize your exchange period, get the Receiving Institution signatures also on the second page. Some partner universities may not have Departmental Coordinator double check when you get there. Do not forget to get seal from Registrar s Office on every single signature. This form will not be complete until you get all the signatures. Please also refer to On Exchange section of this manual for the format of the mailing you have to do with your faculty in case of course changes during your exchange period.

10 AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 97 ECTS-EUROPAN CREDIT TRANSFER AND ACCUMULATION SYSTEM LEARNING AGREEMENT ACADEMIC YEAR 20.../ FIELD OF STUDY:... Name of Student:... Sending Institution:... Contry Country:... DETAILS OF PROPOSED STUDY PROGRAMME ABROAD/LEADING AGREEMENT Reaceiving Institution:... Country:... Course Unit Code (if any) and Page No of the Information Package Course Unit Title (as indicated in the information package) Number of ECTS Credits f necessary, continue the list on a separate sheet Student s signature... Date:... SENDING INSTITUTION We confirm that the proposed programme of study /learning agreement is approved. Departmental Coordinator s Signature... Institutional Coordinator s Signature... Date:... Date:... RECEIVING INSTITUTION We confirm that the proposed programme of study /learning agreement is approved. Departmental Coordinator s Signature... Institutional Coordinator s Signature... Date:... Date:... Name of student: This is obvious Sending institution: Koç University Country: Turkey

11 98 CHANGES TO ORIGINAL PROPOSED STUDY PROGRAMME/LEARNING AGREEMENT (to be filled in ONLY if appropriate) Course Unit Code (if any) and Page No of the Information Package Course Unit Title (as indicated in the information package) Deleted Course Unit Added Course Unit Number of ECTS Credits the codes of the courses you will be taking at your host institution - the names of the courses you will be taking at your host institution... - the ECTS credits of the courses you will be taking at... - your host institution Drop Add... - f necessary, continue the list on a separate sheet Student s Signature:...This is obvious... Date:...DD/MM/YY... SENDING INSTITUTION We confirm that the above-listed changes to the initially agreed programme of study /learning agreement is approved. Departmental Coordinator s Signature Institutional Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Date:... Date:... RECEIVING INSTITUTION We confirm that the above-listed changes to the initially agreed programme of study /learning agreement is approved. Departmental Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Institutional Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Date:... Date:...

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13 Outgoing Student Evaluation Form Places to Hand in: Hand in the original Completed Learning Agreement for to OIP. Copies: Take a copy for your file. Signatures: No signatures needed This form is necessary for Koç University Exchange Programs development, better partnership collaborations and also for our future Exchange Students. It is very easy, and it will only take 5 minutes to fill it out.

14 AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 101 OUTGOING STUDENT EVALUATION FORM Student Name: Host University Name: Exchange Semester: Your Major: Your address: Overall evaluation of your exchange experience: Recommend Highly Recommend Recommend with Reservation Please give your feedback so that it could be useful for the future candidates (Try to use full sentences when describing your thoughts or experiences). VISA PROCESS: 1. What kind of steps did you have to take to start the application process? 2. Did you find it difficult to get your visa? 3. Did you get your visa on time? HOUSING: 1. Did your host institution offer on-campus housing? If yes, please describe how the process worked? How were the conditions? 2. If not, how did you arrange your housing? 3. Did the school present any off-campus options? SOCIAL LIFE: 1. How would you rate the host institution in terms of affordability? Was it expensive? (Think of this in every way Housing, books, transportation, health insurance, meals, etc.) 2. What about the expenses outside of campus? Was it expensive to travel or socialize? 3. Was the Erasmus grant able to provide some sort of flexibility for you in terms of spending? LOCATION: 1. Was your host institution centrally located? 2. Were you able to use transportation easily or was it difficult to go to other places? 3. Did you have access to all the necessities? i.e. supermarket, laundry, entertainment vs. SOCIAL LIFE: 1. Did you make friends easily? Were your friends mostly other Exchange students or locals? 2. Was it difficult to socialize inside or outside of campus? 3. Did your host institution provide opportunities for you to socialize? i.e. parties, events, trips Any other comments:

15 102 EXCHANGE STUDENT SURVEY The purpose of this survey is to better understand the exchange experience at our partner schools. You have been selected for this survey, due to our expectation that you will be able to provide informative and accurate responses. Instructions: Please answer each question with as much detail as you can. Each question is followed by examples to help you better understand the question. 1. Do you feel that you were able to select from a wide range of courses? If not, please explain how you were limited in your course selection: Example: You were only able to choose classes from a specific list for exchange students or you were only able to choose classes from specific departments. 2. How easy or difficulty was it to find the classes that you needed to take? Please elaborate. Example: There was a wide range of course available, but not enough of the courses you needed to take that semester for your major. 3. Were you able to take all the classes that you signed up for? In other words, were you able to register for the classes you requested on your application to the host school? Please elaborate, especially noting the alternatives that you may have taken instead of your initial course requests. Example: You were able to register for 3 of the courses you applied for, but had to find replacements for the other 2. You were not able to find replacements in your major and had to take free electives instead. 4. If not, did the problems in registration cause additional problems such as forcing you to study an extra semester at Koc or having to overload on classes at Koc when you return. Example: You signed up for Microeconomics 101 but it was full. In its place, you took Macroeconomics 101 and will take Microeconomics 101 when you return to Koc. In this case, you do not create any need to extend the length of your undergraduate studies. 5. Who did you consult with when deciding on your classes for the exchange semester? What were the main factors behind your decision? Example: You had an initial meeting with your Advisor and then with your Faculty s Associate Dean and/or Erasmus Coordinator. You chose (1) classes that were necessary for your major and (2) 2 fun classes to keep your curriculum light. 6. How was your academic performance? Whether your GPA increased, decreased or remained the same compared to your pre-exchange GPA, please give us as much detail as possible about what you attribute your exchange semester performance to? Example: Your GPA dropped 0.5 points during your exchange semester. You believe this is due to (1) you were engaging in more than normal social activity and (2) you had a difficult time understanding the material in some classes and there wasn t enough out-of-classroom Support.

16 AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 103 Please answer Yes or No to the following checklist and then elaborate below if necessary (especially if your answer is No ). You spent more time than normal engaging in social activities to learn the culture The classes were more difficult or more easy than at Koc Your environment (roommate, study areas, etc.) supported your academic success There were sufficient support services outside the classroom (tutors, library, study groups, etc.) Yes / No Yes / No Yes / No Yes / No Please indicate a number response for each question and then elaborate below if necessary. How many courses did you take in subjects that you have previously taken classes in (for example, related to your major, or you have taken courses on the same subject at Koc) How many courses did you take in subjects that relied on your usual academic strengths (for example, you are very good at math, so you took a lot of math-related courses) How many courses did you take that were at a level more advanced than your current level (for example, you took a class without having taken its pre-requisite or you took a masters level class) Please put a number Please put a number Please put a number Are there any other factors not listed here? 7. Did you experience any unexpected personal problems while on exchange? Or, conversely, did you find that your exchange experience helped resolve any personal problems? Example: You started dating someone your first week of exchange and then discovered him cheating on you three weeks later. After that, you and your boyfriend had an intense semester of fighting and difficulty. 8. Did you select the Credit-Only Transfer option? If so, did this allow you to take it easy regarding your academic performance? 9. Is there anything else that you would like to mention?

17 Certificate of Participation Places to Hand in: Hand in the original Completed Learning Agreement for to OIP. Copies: Take a copy for your file. Signatures: Get the signature from Office of International Programs/Exchange Office of your host university before your departure. While you are on exchange at your host university, make sure that your host university s Office of International Programs / Exchange Office completes and signs this form with the correct dates. Do not forget to double-check the dates, because your Erasmus grant money depends on it. This is your own responsibility and no excuses will be accepted.

18 AFTER EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 105 CERTIFICATE OF PARTICIPATION Sending Institution: Receiving Institution: KU Exchange Student Name: Koç University, stanbul, Turkey Your Host University This is your name Write down your name (student name) has attended our University from Starting Date of your exchange program to Ending Date of your exchange program. Officer s Name Exchange Coordinator of your Host University Signature Signature of your Exchange Coordinator at your Host University Date Date of the signature above (Please contact exchange@ku.edu.tr if you have any questions)

19 Final Transcript Places to Hand in: Hand in the original Final Transcript to your Faculty at Koç University. Copies: Hand in a copy of your Course Equivalency Form to OIP and keep one copy for your file Signatures: No signatures needed Please find the detailed information on Final Transcript on On Exchange section of this Instruction Manual.

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