BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM. For all students of Koç University degree, programs going on exchange on Fall 2012/Spring 2013

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2 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM For all students of Koç University degree, programs going on exchange on Fall 2012/Spring 2013 FORMS

3 52 1. Pre-Nomination Survey/Confirmation of Participation Places to Hand in: Hand in the original document only to OIP Copies: Take a copy for your file Signatures: This document must be duly signed only by you This is a very simple form with lots of meaning! By signing this form, you are saying that you fully intend to go on exchange and that you have read the Cancellation Policy and understand it in details. Why is this important? Because, remember that the Cancellation Policy has penal sanction and more important is that you are actually taking someone else s spot. Therefore, take the time at the very beginning to say, Yes, I am making a commitment to this, by signing and submitting this form. Please see the sample survey and form on the next page filled out for you and fill out your own form.

4 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 53 PRE-NOMINATION SURVEY/CONFIRMATION OF PARTICIPATION The school you are heading toward may not be a private school. So make sure that you have realistic expectations. 1. Do you feel ready for your Exchange Program? Yes Please explain your strength: No Please explain what may help you feel ready: 2. Make sure that you checked the course lists of your host university. Are you able to find the required course(s) listed on your academic curriculum? OIP s experiences show that a course list having 50% courses directly related to your major and 50% fun courses (those do not require much studying) leads to the successful completion of a semester abroad. 3. Have you ever taken a look at the accommodation facilities of your host institution? Do you have any problems or concerns regarding housing? Some of our partner schools do not offer on-campus accommodation? Are you ready to live off-campus? 4. Did you check all the required documentation and deadlines for your visa application? 5. Did you take a look at the exchange programs or international programs page of your host institution? Were there any specific instructions or information about getting ready for your semester abroad?

5 54 DECLARATION It is OIP s responsibility to: 1. Help you out with your Exchange decision. 2. Nominate you to your host university before the deadline. 3. Advise you in preparing for and successfully completing your Exchange Period our doors are always open. It is the Student s responsibility to: 1. Do a thorough research about the schools that you are thinking about applying before you apply! 2. Follow the procedures and do things on time, although we will be sending reminders about your application deadline 3. Use Koç account throughout this entire process. We can not keep records of everyone s private . Therefore, I strongly encourage you to check your KU for info related to your Exchange. 4. Track all the s you receive from us and from your host university. Again, if we are not copied in the s, please forward them for our information. 5. Talk to your Faculty Advisor first and then Departmental Coordinator/Faculty Dean/Associate Dean about the courses you will take in your host university. 6. Complete all your pre-departure documentation and hand them in before you leave for exchange. During your exchange period, you must duly complete all remaining documentation and hand them in to our Office once you return from exchange. If you do not complete these documents on time, you will not be able to receive your Erasmus Grant & you will not be able to transfer the credits to Koç that you receive during your exchange period. Please find more information about your documentation requires in the sections that follow. 7. Arrange your accommodation and get your visa on time. Please complete your housing application as soon as you receive the relevant information about the application to your host institution. Also please do not forget to complete your visa application as soon as you receive your acceptance letter from your host institution. I acknowledge that I have read and understood my responsibilities as well as the responsibilities of OIP. After being nominated, I will be responsible for all subsequent procedures. Name: Date: (Your Name and your Last Name) (Date you sign and hand in the form) Signature: (Your signature)

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7 56 2. Ö renci Bilgi Formu Places to Hand in: Hand in the original document only to OIP Copies: Take a copy for your file Signatures: No signatures needed This is essential for reporting purposes to the National Agency. It is slightly confusing, so please review the sample form on the next page for further clarification. Please also use Kodlar Tablosu at the end of this Appendix Section for entering data on your form.

8 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 57 ERASMUS Ö RENC DE fi M B LG FORMU Ö rencinin smi T.C. Kimlik No Kay t Numaras Do um tarihi Cinsiyeti Uyru u Ö rencinin Üniversitesi Ders alan kodu Nihai alaca derece veya yeterlilik ünvan Daha önce okudu u y l say s Belirli Belirli Koç Üniversitesi ö renci numaras Belirli Belirli TC Koç Üniversitesi Instruction Manual içersindeki kodlar tablosundan bak n z Lisans/Yüksek Lisans/Doktora Erasmus Program na baflvurmadan önce Koç Üniversitesinde okumufl oldu unuz toplam y l say s Ö renim / Staj bafllang ç ay Ö renim / Staj bitifl ay ECTS (AKTS) Kullan m Al nan ECTS (AKTS) Kredisi Baflar l Olunan ECTS Kredisi Say s Özel bak ma ihtiyac Misafir olunan ülkedeki Dil Ö rencinin son Genel Not Ortalamas Dil Seviyesi Dil Haz rl Erasmus Program kapsam nda gidece iniz okulun bafllang ç ay Erasmus Program kapsam nda gidece iniz okulun bitifl ay Evet Learning Agreement üzerinde onaylatt n z ECTS kredi say s toplam Bofl b rak n z Belirli Gidece iniz ülkenin resmi dili (E itim dili de il) GPA Bildi iniz bütün diller ve seviyeleri (Orta, yi, Çok yi) Gidece iniz okulda EILC (EYDK = EILC) program n n mevcut olup olmad n, Instruction Manual un Other International Opportunities at OI k sm ndan kontrol ediniz. Dil Program na (EYDK) Bafllang ç Tarihi Gidece iniz okul bu program veriyorsa, program n bafllang ç tarihini giriniz. (Gün Ay Y l) Dil Program n n (EYDK) Bitifl Tarihi Gidece iniz okul bu program veriyorsa, program n bitifl tarihini giriniz. (Gün Ay Y l) Ö rencinin staj yapaca ülke Ö rencinin Misafir olaca Kurum Bofl b rak n z Gidece iniz Üniversite nin ad n ve Erasmus kurum kodunu yaz n z. Bu kodu gidece iniz Üniversite nin internet sayfas ndan bulabilirsiniz. flletmenin büyüklü ü Staj n yap laca sektör türü Birlefltirilmifl staj Staj süresi Erken dönüfl halinde gerekçe Bofl b rak n z Bofl b rak n z Bofl b rak n z Bofl b rak n z Bofl b rak n z

9 58 Ö rencinin letiflim Bilgileri Gidilen Üniversitedeki letiflim Bilgileri Üniversite taraf ndan hesap edilen Konaklama adresi, telefon numaras, ve adresiniz Gidece iniz Üniversite nin adres, telefon ve adresini giriniz Bofl b rak n z ö renim hibesi miktar Üniversite taraf ndan hesap edilen Bofl b rak n z staj hibesi miktar Üniversite taraf ndan hesap edilen Bofl b rak n z toplam hibe Ö renim / Staj Bafllang ç Tarihi Erasmus Program kapsam nda gidece iniz okulun bafllang ç tarih (Gün Ay Y l) Ö renim / Staj Bitifl Tarihi Erasmus Program kapsam nda gidece iniz okulun bitifl tarihi (Gün Ay Y l) Konsorsiyum Anlaflma Numaras Ö renim Kademesi Erasmus Mundus Ö rencisi olup olmad Daha önce Erasmus Program ndan Bofl b rak n z Lisans/Yüksek Lisans/Doktora Hay r Hay r faydalan p faydalanmad

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11 60 3. Hibe Sözleflmesi Places to Hand in: Hand in the original document only to OIP Copies: Take a copy for your file Signatures: This form must be duly signed by you. Please sign Yararlanıcı Adına part at the very bottom of page 2. We will get a signature for you for Kurum Adına part at the very bottom of page 2, so leave it blank. This document is the Erasmus Grant Contract. Failure to submit this form = no Erasmus money for you. The only parts you have to fill out are as follows. Leave the rest for OIP. On page 1, please fill out the following information Ö rencinin Adı Soyadı: Your name, your middle name (if you have one) & your last name Açık Adresi: Write down your home address (do not write it in English) Planlanan Ö renim Hareketlili i Süresi Toplam Olarak: Calculate the duration of your stay on your host university and write down in months & weeks. Ex: 4 months & 2 weeks Misafir Olunacak Üniversite ve Ülke: Write down the name of your host university & country of your host university. Ex: Tilburg University / The Netherlands On page 2, please fill out the following information Bankanin ad * fiubenin Adresi Hesap Sahibinin Ad Tam Hesap Numaras (Banka Kodlar Dahil) Yap Kredi Koç Üniversitesi fiubesi This will be your name and your last name IBAN TR Hesap No: Write down your IBAN number & your Account number (*) The bank account must be Yap Kredi Euro account. Other accounts are not accepted.

12 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 61 HAYATBOYU Ö RENME PROGRAMI Ö RENC Ö REN M HAREKETL L SÖZLEfiMES Bundan Böyle Kurum Olarak Adland ralacak Taraf: Gönderen Kurumun Ad Aç k Adresi Kurum Yetkilisinin Ad Soyad Kurumdaki görevi Koç Üniversitesi Rumelifeneri yolu Sar yer / stanbul Türkiye Prof. Dr. Umran S. nan Rektör le Bundan Böyle Yararlan c Olarak An lacak Di er Taraf Ö rencinin Ad Soyad Ö rencinin Aç k Adresi Belirli Türkiye deki Ev Adresiniz Planan ö renim hareketlili i süresi toplam olarak <Bofl b rak n z> ayd r. Misafir olunacak üniversite ve ülke: <Exchange e gitti iniz okulun Erasmus ID Kodu> ve <Exchange e gitti iniz ülkenin ad > Taraflar yukarda gösterilen ülke ve üniversitede; yukarda yaz l planlanan sürede hareketlilik faaliyeti gerçeklefltirilmesi üzere anlaflman n temel parças olan afla daki flartlar ve ekler üzerinde mutabakata varm flt r. Ekler : Ek I Ek II Ek III Ek IV Ek V Ö renim Anlaflmas Genel Hükümler Erasmus Ö renci Beyannamesi Nihai Rapor Di er fiartlar

13 62 fiartlar MADDE 1 H BEN N AMACI (BOfi BIRAKINIZ) 1.1 Kurum, Yararlanıcı ö renciye Hayatboyu Ö renme Programı Erasmus programı altında yer alan ö renim hareketlili i faaliyetine katılımı için AB mali deste ini verir. 1.2 Yararlanıcı, hibeyi kabul eder ve kendi sorumlulu u altında ö renim hareketlili i faaliyetini Ek 1 de tanımlandı ı flekliyle (Ö renim Anlaflması) yerine getirmeyi taahhüt eder 1.3 Yararlanıcı, bu anlaflmada belirtilen flart ve hükümleri kabul etti ini beyan eder. Anlaflma ile ilgili herhangi bir de ifliklik veya ek, yazılı olarak yapılır. MADDE 2 SÜRE (BOfi BIRAKINIZ) 2.1 Anlaflma, iki tarafın sonuncusu tarafından imzalandı ı tarihte yürürlü e girer. 2.2 Ö renim hareketlili i faaliyeti en erken 1 Haziran 2010 tarihinde bafllar; en geç 30 Eylül 2011 tarihinde son bulur. MADDE 3 MAL DESTEK (BOfi BIRAKINIZ) 3.1 Ö renim hareketlili i faaliyetine bir katkı nitelli inde olan AB hibesi için belirlenen azami tutar [...] Avrodur. 3.2 Nihai hibe miktarı ö rencinin Erasmus ö renim hareketlili i faaliyeti amacıyla yurtdıflında kaldı ı süre ile, gitti i ülke için belirlenen [. ] Avro aylık hibe miktarının çarpılması ile hesap edilir. Yararlanıcı hareketlilik faaliyetinin bafllama ve bitifl tarihlerini gösteren bir belge (Katılım Sertifikası) sunmakla yükümlüdür. MADDE 4 ÖDEME (BOfi BIRAKINIZ) 4.1 Anlaflmanın yürürlü e giriflinden itibaren 45 gün içinde, yararlanıcıya, azami hibe miktarının %[...] ine tekabül eden [..] Avro tutarında bir ön finansman ödemesi yapılır. lk ödeme miktarı toplam öngörülen hibenin %80 ini geçemez. 4.2 Ö renci nihai raporu, Yararlanıcının, hibenin bakiyesinin ödenmesine yönelik talebi sayılır. Kurum, bakiye ödemeyi, nihai raporu almasından itibaren 45 takvim günü içinde yapar. Bakiye ödeme ö rencinin Erasmus faaliyeti için misafir oldu u kurumda geçirdi i kesin süre üzerinden hesap edilerek yapılır. Küsuratlı günler için tam ay ödemesi yapılmaz. MADDE 5 N HA RAPOR (BOfi BIRAKINIZ) Yararlanıcı, hareketlilik faaliyetinin sona ermesinden itibaren en geç 30 gün içinde, resmi formları kullanarak nihai raporu (Ek V.4) ve ekinde sunulması istenen belgeleri sunar. MADDE 6 BANKA HESABI Ödemeler Yararlanıcının afla ıda belirtilen banka hesabına yapılır: Bankan n ad fiubenin Adresi Hesap Sahibinin Ad Tam Hesap Numaras / IBAN NO Yap Kredi Euro Hesab (Baflka banka kabtul edilmez) fiube Kodu / fiube Adresi Kendi Ad na Aç lm fl Bir Euro Hesab olmal d r. Belirli / IBAN NO olmal d r

14 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 63 MADDE 7 GEÇERL HUKUK VE YETK L MAHKEME Hibe, anlaflmanın flartlarına, geçerli Avrupa Birli i hukukuna ve ikincil olarak hibeler ile ilgili Türk hukuku kurallarına tabidir. Yararlanıcı, anlaflmanın hükümlerinin uygulanması ve onun uygulanmasına iliflkin düzenlemeler ile ilgili kurum kararlarına karflı, ilgili idare mahkemesinde yasal ifllemler bafllatabilir. MZALAR Yararlan c Ad na (Ad /Soyad ) BU KISMI BOfi BIRAKINIZ Kurum Ad na (Ad /Soyad ) mza Yer: stanbul Tarih:.../.../ mza Yer:... Tarih:.../.../

15 64 Ek IV GENEL HÜKÜMLER Madde 1: Sorumluluk Anlaflmanın tarafları, anlaflmanın ifasının bir sonucu olarak kendisi veya personeli tarafından maruz kalınan tazminat ile ilgili hukuki sorumluluktan, tazminatın öbür tarafın veya personelinin ciddi ve kasti kanunsuz hareketinden sonuçlanmıfl olmaması flartıyla öbür tarafı ibra eder. AB E itim ve Gençlik Programları Merkezi (Merkez), Avrupa Komisyonu veya onların personeli, hareketlilik faaliyetinin icrası esnasında sebep olunan herhangi bir zarar ile ilgili olarak anlaflma altında bir alacak talebi durumunda sorumlu tutulmayacaklardır. Dolayısıyla, Merkez veya Avrupa Komisyonu, böyle bir alacak talebinden kaynaklanan geri ödeme tazminatı ile ilgili herhangi bir talebi dikkate almayacaklardır. Madde 2: Anlaflmanın feshi Yararlanıcının bu anlaflmadan kaynaklanan yükümlülüklerini ifa etmemesi ve uygulanacak hukukta hükme ba lanan sonuçlara aldırmaması durumunda kurum, iadeli taahhütlü mektupla gönderilen ihtarnamenin alınmasından itibaren bir ay içinde yararlanıcı tarafından hiçbir ifllem yapılmaması halinde, baflka bir hukuki formaliteye gerek kalmaksızın yasal olarak anlaflmayı feshetme veya iptal etme hakkına sahiptir. Yararlanıcı anlaflmayı sona erifl zamanından önce feshederse veya anlaflma kurallarına uymazsa, halihazırda ödenmifl olan hibe tutarını iade etmek zorundadır. Mücbir sebep (yani, Yararlanıcının kontrolu dıflında olan ve onun hata veya ihmalinden kaynaklanmayan, öngörülemeyen bir istisnai durum veya olay) nedeniyle faaliyetin tamamlanamaması durumunda, Yararlanıcı, hareketlilik faaliyeti süresine tekabül eden hibe tutarını alma hakkına sahiptir. Geri kalan fonların iade edilmesi gerekir. Madde 3: Verilerin Korunması Anlaflmada yer alan tüm kiflisel veriler, Avrupa Parlamentosu nun ve Konseyin, kiflisel verilerin Avrupa Birli i kurumları ve organları tarafından kullanımı ve böyle verilerin serbest dolaflımı ile ilgili (EC) No 45/2001 sayılı yönetmeli i uyarınca ifllem görecektir. Böyle veriler, Avrupa Birli i mevzuatı uyarınca teftifl ve denetimden sorumlu organlara (Sayıfltay veya Avrupa Sahtecilik Mücadele Ofisi (OLAF)) aktarılma ihtimali saklı kalmak üzere, sadece, gönderen kurum, Merkez ve Avrupa Komisyonu tarafından anlaflmanın uygulanması ve takibi ile ilgili olarak ifllem görür. Yararlanıcı, yazılı talep üzerine, kendi kiflisel verilerine eriflebilir ve yanlıfl veya eksik olan herhangi bir bilgiyi düzeltebilir. Yararlanıcı, kendi kiflisel verilerinin ifllem görmesi ile ilgili herhangi bir soruyu, gönderen kuruma ve/veya Merkez e yöneltmelidir. Katılımcı, kendi kiflisel verilerinin ifllem görmesine karflı, böyle verilerin Avrupa Komisyonu tarafından kullanılması ile ilgili olarak Avrupa Veri Koruma Gözetmenine veya Merkez veya gönderen kurum tarafından bu verilerin kullanılması ile ilgili olarak [verilerin korunması ile ilgili ulusal denetim organı]na flikayette bulunabilir. Madde 4: Kontroller ve Denetimler Anlaflmanın tarafları, hareketlilik faaliyeti ve anlaflmanın hükümlerinin uygun flekilde uygulandı ını kontrol etmek amacıyla Avrupa Komisyonu, Merkez veya Avrupa Komisyonu veya Merkez tarafından yetkilendirilen di er herhangi bir dıfl organ tarafından talep edilen herhangi bir ayrıntılı bilgiyi vermeyi taahhüt eder.

16 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 65 Ek V D ER fiartlar 1. Daha önce bir Hayatboyu Ö renme Programı / Erasmus Ö renim Hareketlili i faaliyeti ya da Socrates / Erasmus Ö renci De iflimi faaliyeti altında Erasmus ö rencisi olmufl bir kimse tekrar bu faaliyetten yararlanamaz. 2. Ö renim Anlaflması tarafların herbirinde birer nüsha saklanmak üzere 3 nüsha halinde düzenlenir. Anlaflma üzerinde yapılacak herhangi bir düzeltme veya ek de 3 nüsha olarak düzenlenir. 3. Hibe, halihazırda desteklenen afla ıda belirtilen harcamaları karflılamakta kullanılamaz: - Leonardo da Vinci ve Yedinci Çerçeve programları gibi programlar tarafından karflılanması durumunda - Avrupa Birli i hibeleri tarafından desteklenen faaliyetler altında olması durumunda - Di er kaynaklar tarafından desteklenen hibelerle (örne in, karflılıklı kültürel anlaflmaları, özel ba ıflcılar, uluslararası kurulufllar) 4. Vize ve yeterli sigorta korunması ile ilgili düzenlemeler Yararlanıcının sorumlulu undadır. 5. Yararlanıcıya hiçbir flekilde yurt dıflında fiili olarak ö renim gördü ü süre karflılı ından fazla bir hibe ödemesi yapılmaz.

17 66 4. Learning Agreement Places to Hand in: Keep the original copy of your Learning Agreement for yourself to complete while you are on exchange at your host university. Do not forget after you complete it you will have to bring it back! Copies: Hand in a copy of your Learning Agreement to OIP and one copy to your Faculty. Signatures Sending Institution section at the bottom of page 1: Sending Institution = Koç University. Before you leave for exchange, you have to get the signatures for the first page of this form. Departmental Coordinator section under Sending Institution section: This section must be signed by your Departmental Coordinator at your Faculty at Koç University. Departmental Coordinators CASE: Assoc. Prof. INSAN TUNALI International Relations: Assoc. Prof. fiuhnaz YILMAZ ÖZBA CI Business Administration: Assoc. Prof. SERDAR SAYMAN Economics: Assoc. Prof. MURAT USMAN CSSH: Prof. D LEK BARLAS CE: Assoc. Prof. MET N MURADO LU CS: Prof. AL SERPENGÜZEL CL: Asst. Prof. DEN Z GÜNER ÖZBEK Institutional Coordinator section under Sending Institution section: This section must be signed by your Institutional Coordinator at Koç University. Institutional Coordinator Dean of Students: Dr. B LGEN BiLG N Receiving Institution section at the bottom of page 1: Before you finalize your exchange period, get the Receiving Institution signatures on the first page. Some partner universities may not have Departmental Coordinator double check when you get there. Do not forget to get seal from Registrar s Office on every single signature. Before you leave for exchange, you have to fill out the first page of this document. The second page of the Learning Agreement is explained in After Exchange Documentation section. Please also refer to On Exchange section of this manual for the format of the mailing you have to do with your faculty in case of course changes during your exchange period.

18 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 67 ECTS-EUROPAN CREADIT TRANSFER AND ACCUMULATION SYSTEM LEARNING AGREEMENT ACADEMIC YEAR 2012/ FIELD OF STUDY: YOUR MAJOR Name of Student: This is obvious Sending Institution: Koç Contry Üniversitesi Country:Turkey DETAILS OF PROPOSED STUDY PROGRAMME ABROAD/LEADING AGREEMENT Reaceiving Institution: Your Host University (your erasmus University) Country: Country of your University Course Unit Code (if any) and Page No of the Information Package the codes of the courses you will be taking at your host institution Course Unit Title (as indicated in the information package) the names of the courses you will be taking at your host institution Number of ECTS Credits the ECTS credits of the courses you will be taking at your host institution f necessary, continue the list on a separate sheet Student s Singnature: This is obvious Date: This is obvious (Day/Month/Year) SENDING INSTITUTION We confirm that the proposed programme of study /learning agreement is approved. Departmental Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Institutional Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Date:... Date:... RECEIVING INSTITUTION We confirm that the proposed programme of study /learning agreement is approved. Departmental Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Institutional Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Date:... Date:... Name of student:... Sending institution:... Country:...

19 68 CHANGES TO ORIGINAL PROPOSED STUDY PROGRAMME/LEARNING AGREEMENT (to be filled in ONLY if appropriate) Course Unit Code (if any) and Page No of the Information Package Course Unit Title (as indicated in the information package) Deleted Course Unit Added Course Unit Number of ECTS Credits f necessary, continue the list on a separate sheet Student s Signature:... Date:... SENDING INSTITUTION We confirm that the above-listed changes to the initially agreed programme of study /learning agreement is approved. Departmental Coordinator s Signature... Institutional Coordinator s Signature... Date:... Date:... RECEIVING INSTITUTION We confirm that the above-listed changes to the initially agreed programme of study /learning agreement is approved. Departmental Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Institutional Coordinator s Signature (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) Date:... Date:...

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21 70 5. Course Equivalency Form Places to Hand in: Hand in the original Course Equivalency Form to your Faculty at Koç University. Copies: Hand in a copy of your Course Equivalency Form to OIP and keep one copy for your file. Signatures For Office Use Only section at the bottom of the page: This section must be signed by your Faculty Dean or Assoc. Dean at Koç University. Faculty Deans & Associate Deans CASE: Prof. BARIfi TAN / Assoc. Prof. INSAN TUNALI CSSH: Prof. SAMI GÜLGÖZ / Prof. FATOfi GÖKfiEN CE: Prof. MURAT TEKALP / Prof. F KR KARAESMEN CS: Prof. ALPHAN SENNARO LU / Prof. LEVENT DEM REL CL: Prof. BERT L EMRAH ODER Do not forget to get seal from Registrar s Office on every single signature. The only parts you have to fill out are as follows. Part 1: Please fill out the following information Name of the Student: Your name, your middle name (if you have one) & your last name Department: This is the name of the program you are currently studying at Koç University. Ex: International Relations, Chemistry, Mechanical Engineering. Standing: Freshmen/Sophomore/Junior/Senior/Grad Student/PhD Academic Advisor: Name and last name of your Academic Advisor at Koç University Phone & Your cell phone number & your Koç University address Name of the Host Institution: Name of your host university Exchange Semester: Fall/Spring Term Part 2: course information & course selection By consulting with your Academic Advisor and other trusted professors at Koç University, you decide on which courses you plan to take at your host university and which Koç University courses these match up to. If possible, speak to your Faculty Dean or Associate Dean, since these are the people who will ultimately sign the form. Please also refer to On Exchange section of this manual for the format of the mailing you have to do with your faculty in case of course changes during your exchange period.

22 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 71 COURSE EQUIVALENCY FORM FOR EXCHANGE PROGRAMS Name of Student: Merve Demirbafl Department: Business Administration Standing: Junior Academic Advisor: (Write down the name of your academic advisor at Koç University) Student Phone & & Name of the Host Institution: Tilburg University Academic Advisor: Fall 2012 Host Instution Koç University Courses Title Code Credits Courses Title Code Credits 1 the codes of the courses you will be taking at your host institution the codes of the courses you will be taking at your host institution the ECTS credits of the courses you will be taking at your host institution Plase attach course descriptions and / or course syllabuses of the course that you would like to take at the host institutions. Approved by faculty Dean or Associate Dean For Office Use Only (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) (Print Name) (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE) (Signature & Date)

23 72 6. Credit Transfer Only Form Places to Hand in: Hand in the original document only to OIP Copies: Take a copy for your file Signatures: This document must be duly signed only by you This a simple form with a lot of meaning. By signing this form, you are choosing to transfer only the credits (and NOT the grades) that you earn on exchange back at Koç University. This means that, your GPA will not be affected by your exchange period. Does it sound too good to be true? It is, because there is a catch. If your exchange semester point average is less than 2.0/4.0, then your grades will count at Koç University whether or not you sign this form. Think about it, than sign it. Keep in mind that this form and this rule, is only valid if you sign the form before you go on exchange.

24 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 73 CREDIT-ONLY PREFERENCE FORM By signing below, I hereby confirm that I want to transfer the credits I earn during my student exchange semester abroad back to Koç University and that I do not want to transfer the grades I earn. Thus, provided I abide by the requirements of this rule by earning a semester grade point average of 2.0/4.0 or above during my exchange semester, my GPA will not be affected by the courses I take during my exchange semester. Print Name Signature & Date This is obvious This is obvious

25 74 7. Early Final Request Form Places to Hand in: Hand in the original document only to OIP Copies: Take a copy for your file If you are going on exchange on Spring Term, your exchange semester at your host institution might be starting during your final exams at Koç University. For this reason please check the academic calendar of your host institution for the start date of their semester. After you check the academic calendar, please print your host university s academic calendar and see in which of your courses at Koç University you have to take an early final. Please make a list of all your courses at Koç University, those you have to take an early final and hand in along with your host university s academic calendar to OIP. After that OIP will get in contact with your faculty and inform them about your early final request. Finally, after OIP informs your faculty about your early final request, OIP will also inform you via , that now it is time for you to do the following: Signatures Signatures section at the bottom of the page: Before you hand in your form to OIP, you have to get all the necessary signatures. Professor s Signature & Seal Section: From which Koç University Professor ever you are requesting an early final, let them sign this form for you. After you get the signature from your Professor, get a seal from Registrar s Office.

26 BEFORE EXCHANGE DOCUMENTATION FOR ERASMUS PROGRAM 75 EARLY FINALS REQUEST FORM In order to take an Early Final Exam you must submit this form or your Early Final will not be considered valid. Incomplete forms will not be processed! Please fill out the form and submit a hard copy to Murat Ayvac or Merve Demirbafl in the Office of International Programs. To apply for an Early Final at Koç University, please find the Academic Calendar of your host institution and submit attached to this form. Full Name: Merve Demirbafl Name of College / Department at Koç university (i.e. CASE, CSSH, CS, CE): CASE Major: Business Administration Double Major (if applicable): N/A Current Standing: Junior Type of Exchange Program: Erasmus Non-Erasmus Country of Host Institution: The Netherlands Name of Host Institution: Tilburg University Duration of Exchange Program: 1 semester Name of course: Micro Economics Professor/Instructor of course: Assoc. Prof. Insan Tunal of Professor at Koç University: itunali@ku.edu.tr Type of Early Final Solution: Taking the Early Final before the Exchange Program (if this option is selected by your professor, you will take the Early Final before you leave KU.) Project based Early Final (if this option is selected by your professor, then you have to complete your project given by your professor and hand it in before the due date.) Early Final Solution as specified by the professor Professor s Note: Professor s Signature & Seal (SEE THE INSTRUCTIONS ON THE PREVIOUS PAGE)