EYS-ORT-11-P32 AUDIT COMMITTEE CHARTER Revision Date: 25/11/2010. Page: 1 / 8

Transkript

1 Page: 1 / 8 Index; 1. Purpose 2. Scope 3. Descriptions 4. Responsibility 4.1. Financial Data 4.2. Internal Control System 4.3. Internal Audit 4.4. External Audit 4.5. Compliance 4.6. Reporting 4.7. Other 5. Period 6. Related Documents 7. Procedure 7.1. Audit Committee Organization 7.2. Meeting Time 7.3. Duty Period 7.4. Capital Market Board Regulations 7.5. Validity 8. Reporting Conditions 9. Revisions 10. Appendix

2 Page: 2 / 8 1. PURPOSE The Audit Committee has been established by the Board of Directors to assist the Board in fulfilling its fiduciary responsibilities by overseeing the integrity of the Corporation's financial statements, the internal control processes, and other aspects of the financial management of the Corporation, including overseeing the establishment and maintenance of processes to assure compliance by the Corporation with all applicable laws (especially Capital Market Board s regulations), other regulations and Corporate Management Principles. Audit Committee presents its activities, results, and proposals to the Chairman of Board of Directors. 2. SCOPE 3. DESCRIPTIONS 4. RESPONSIBILITY The committee has responsibility and authority to conduct or to authorize the duties below within the scope of its purpose: 4.1 Financial Data Review the integrity of financial statements, valid accounting principles, and compliance of Akçansa and its subsidiaries with applicable law, evaluate prepared reports, discuss with management and the external auditor, and presents the review results with needed proposals to the Chairman of Board of Directors Review annual and interim financial statements to be disclosed and their completeness. Examine significant accounting issues and disagreements including significant changes regarding application of accounting and reporting regulations Contribute to solve significant disagreements between the company senior management and independent audit company Review the integrity and completeness of annual report and other disclosures. Evaluate the reports in terms of compliance with the company policies, law, and other regulations. 4.2 Internal Control System Consider the effectiveness of the company's internal control systems, including information technology security and control Understand the scope of internal auditor's and external auditor s reviews of internal control over financial reporting, and obtain reports on significant findings and recommendations, together with management's responses 4.3 Internal Audit

3 Page: 3 / Review the chief audit executive, internal audit charter, audit manual, audit plan, activities, and organizational structure of the internal audit function in terms of independence Monitor internal audit efficiency and determine that internal audit activities conform to the International Standards for the Professional Practice of Internal Auditing promulgated by the Institute of Internal Auditors On a regular basis, meet separately with the chief audit executive to discuss internal audit efficiency and activities. 4.4 External Audit Evaluate, and present to the board of directors its conclusions regarding needed areas to be audited by the authorized external audit firms. According to decision taken, the committee observe all works regarding the selection of the audit firm, preparation of audit contracts, beginning and following of audit processes Evaluates and presents selection of independent audit firm and services carried out by the firm to the Chairman of Board of Directors Obtain and review the reports from the external auditors and inform the Chairman of Akçansa Board of Directors Review auditor independency, the rotation of the audit partners and conflicts of interests considering whether the auditor s quality controls are adequate and permitted non-audit services On a regular basis, also meet separately with the external auditor to discuss efficiency of internal control system and related matters Review with the Chairman of BOD and the external auditors, all related matters that external auditors believe should be discussed. 4.5 Compliance Review the effectiveness of the system for monitoring compliance with laws and regulations. Provide similar works executed and submit the results of the engagements to the Chairman of Akçansa BOD Review company policy and procedures regarding investigations about compliance, code of ethics, conflict of interests, mis-management, and fraud Review examination results published by Legal Regulatory Authorities Review and monitor the compliance with corporate management principles through the mediation of internal and external auditors Obtain regular updates from Legal Affairs Counsel regarding compliance matters and legal matters that may have a significant impact on Akçansa and its subsidiaries (sanctions, compliance, significant legal matters) Review risk management policy and evaluate efficiency of the risk management.

4 Page: 4 / Reporting Report committee activities, related matters, and recommendations to the Chairman of BOD Report to the Chairman of BOD about integrity and compliance of the annual and interim financial statements to be published according to Capital Market Regulations including external auditors opinions and the Committee s own evaluations. 4.7 Other Determine manual, policies, and procedures, which are not useful or sufficient and submit proposals to the Chairman of Akçansa BOD Review and decide about complaints regarding accounting, internal control system, independent audit of Akçansa and its subsidiaries. Determine the evaluation methods and criteria applied to the disclosures announced by the employees within secrecy principle Institute and oversee special investigations or follow-up as needed under information of the Chairman of Akçansa BOD Annually review whether all responsibilities in the procedure are fulfilled Review and assess the adequacy of the Committee Charter, annually, and as needed, according to international developments and related law and submit proposed changes to the Chairman of Akçansa BOD in order to request board approval Retain outside advisors, including counsel, as it determines necessary or advisable to carry out its duties Perform other activities as requested by the board of directors. 5. PERIOD 6. RELATED DOCUMENTS 7. PROCEDURE 7.1 Audit Committee Organization The Committee consists of at least two members of the board of directors. The board appoints Committee members. Members are non-executive, independent and they have sufficient knowledge and experience on financial issues. 7.2 Meeting Time

5 Page: 5 / 8 The Audit Committee meets quarterly. The Chairman of Akçansa BOD might invite the committee as deemed necessary. 7.3 Duty Period The Audit Committee members duty period is same as BOD members period. Following appointment of BOD, the Audit Committee members are selected by the BOD. If BOD membership of any member of the committee ends by any reason, the membership of Audit Committee ends as well. In case of opening, the BOD appoint new committee member in its first meeting. 7.4 Capital Market Board Regulations All applicable and future regulations of Capital Market Board regarding audit committee will be taken to consideration before all else. 7.5 Validity Audit Committee is held accountable for administration of this chart. This chart is valid by approval of Board of Directors. Akçansa Board of Directors is fully authorized to make changes if it deems necessary. 8. REPORTING CONDITIONS 9. REVISIONS 10. APPENDIX Publisher Internal Audit Department

6 Doc. Ref. EYS-ORT-11-P32 Revision 00 Revision Date: 25/11/2010 Page: 6 / 8 Akçansa Çimento San. ve Tic. A.Ş. AUDIT COMMITTEE CHARTER BÇM Dağıtım: PM İş Sağlığı ve Güvenliği Fabrika Bakım Makine Bakım Enerji Üretim ve Elektrik Bakım Üretim Üretim Klinker Çimento Üretim Tesis Kalite ve Geliştirme Kalite ve Ar-Ge Kağıt Torba Proje ve Yatırım Makine Bakım Şefliği Makine Bakım Şefliği (Klinker) Makine Bakım Şefliği (Çimento) Bakım Planlama ve Makine Bakım Şefliği Elektrik Bakım Şefliği Enstrüman Bakım Şefliği Elektrik ve Enstrüman Bakım Şefliği Elektrik Bakım Mühendisliği Bakım Planlama Şefliği Bakım Planlama Mühendisliği Kalite Kontrol ve Laboratuvar Şefliği Proses Kontrol Şefliği Bölge Satış (Güney Marmara) Kuzey Bölgesi Satış Orta Karadeniz Bölgesi Satış Mamul Şefliği Yarı Mamul Şefliği Yarı Mamul ve Mamul Şefliği Ocaklar ve Hammadde Hazırlama Şefliği Çimento Üretim Şefliği Hammaddeler Hazırlama Şefliği ÇNK LDK MERKEZ KRÇ HAZIRBETON& AGREGA AMBARLI

7 Doc. Ref. EYS-ORT-11-P32 Akçansa Çimento San. ve Tic. A.Ş. AUDIT COMMITTEE CHARTER Revision 00 Revision Date: 25/11/2010 Page: 7 / 8 Klinker Üretim Şefliği Ocaklar Şefliği Paketleme ve Sevkiyat Şefliği Sosyal İşler Şefliği Sağlık Birimi Stok Kontrol ve Ambar Şefliği Sosyal İşler Şefliği/Uzmanlığı Stok Kontrol ve Ambar Şefliği/Uzmanlığı Terminaller Yetkililiği (AliağaYalova) Terminal Şefliği-Yalova Ambarlı Liman Şefliği Genel Müdürlük Kurumsal Performans ve Risk Yönetim Strateji ve İş Geliştirme Genel Müdür Yardımcısı/Çimento Satış ve Pazarlama Genel Müdür Yardımcısı/Finans Genel Müdür Yardımcısı/İşletmeler Genel Müdür Yardımcısı/Hazır Beton ve Agrega Genel Müdür Yardımcısı/Satınalma ve Lojistik Lojistik Çevre ve AFR (Alternatif Yakıt ve Hammadde) Bilgi İletişim Teknolojileri Bilgi Sistemleri Sorumluluğu/Şefliği Bilgi Teknolojileri Sorumluluğu/Şefliği Çimento Satış Teknik Destek Yetkililiği Hammaddeler İç Denetim İnsan Kaynakları İnsan Kaynakları Şefliği (İşgücü Plan. Ve Ücretlendirme) İnsan Kaynakları Şefliği (Çalışma İlişkileri, Personel İdaresi Ve Bordro) İnsan Kaynakları Şefliği (Org.

8 Doc. Ref. EYS-ORT-11-P32 Revision 00 Revision Date: 25/11/2010 Page: 8 / 8 Akçansa Çimento San. ve Tic. A.Ş. AUDIT COMMITTEE CHARTER Gel. Ve İşe Alma) İnsan Kaynakları Şefliği (Organizasyon Geliştirme Ve Projeler) Mali İşler Maliyet Muhasebe Şefliği Satışlar Muhasebesi Şefliği Genel Muhasebe ve Satıcılar Muhasebesi Şefliği Muhasebe Şefliği Finansal Raporlama, Vergi, Varlık Yön. Pazarlama ve Satış Planlama Yetkililiği Planlama ve Kontrol Planlama ve Kontrol Şefliği (H.Beton ve Agrega, Nakit Planlama) Planlama ve Kontrol Şefliği (Çimento) Satınalma Şirker (Karabük) Karabük Bölge Satış Mali İdari İşler Üretim ve Bakım Şefliği Doğu Marmara Bölge Bölge Satış (Doğu Marmara) Ege Bölge Teknik Müdürlük Kalite ve Optimizasyon Karadeniz Bölge Agrega Bursa Bölge Yetkililiği İstanbul Batı 1. Bölge Trakya Bölge İstanbul Batı 2. Bölge Teknik Pazarlama Yetkililiği Planlama ve İş Geliştirme Yetkililiği Bölge Satış Yetkililiği (Ege)